Tamil Nadu Newsprint and Papers : TRANSPORTATION OF WET LAPPED PULP IN PALLETS/ IMPORTED PULP THROUGH OPEN PLATFORM TRUCK/TRAILER FROM TNPL UNIT-2, MONDIPATTI, MANAPARAI, TRICHY DISTRICT TO TNPL UNIT-1, KAGITHAPURAM, KARUR DISTRICT OR BACK

Dear Sirs,

Sub: Fixing Transport Contract for Transportation of Wet Lapped Pulp in Pallets / Imported Pulp through Open Platform Truck/Trailer from TNPL Unit-2, Mondipatti, Manaparai, Trichy District to TNPL Unit-1, Kagithapuram, Karur District OR BACK.

With reference to the above, please find enclosed our following tender document for transportation of Wet Lapped Pulp in Pallets / Imported Pulp through Open Platform Truck / Trailer from TNPL Unit-2, Mondipatti, Manaparai, Trichy District to TNPL Unit-1, Kagithapuram, Karur District or back.

The bidding schedule shall be submitted in two parts – first part containing Commercial bid and second part is Price bid.

You are requested to go through the terms and conditions and send one copy of the terms and conditions duly signed in all pages as token of your acceptance along with the Commercial Bid together with Demand Draft for EMD of 1,00,000/-

The due date for submission of Tender documents along with EMD is 24/06/2022 before 3 pm.

The PRICE BID should also be sent in a separate sealed tender cover along with Commercial Bid. Both the sealed covers containing the Price bid and Commercial bid are to be kept in one sealed cover superscribing the tender no and due date addressed to DGM (PURCHASE), TAMIL NADU NEWSPRINT AND PAPERS LIMITED, Kagithapuram Post, Karur District, Pin:639 136.

The COMMERCIAL BID will be scrutinized first and those who qualify in the COMMERCIAL BID satisfying the qualifying norms of the tender conditions will only be considered for opening of PRICE BID. The bidders who do not send EMD along with the Commercial Bid cover and not satisfying the terms and conditions of Commercial Bid are liable for rejection.

LOADABILITY:

Tenderers shall quote their rate per MT basis and can operate Open platform Trucks / Trailers (Single axle, Double axle, Multi axle). However considering the variations in unladen weight of different kinds of trucks and nature of material, Payment will be made only for the actual quantity of Wet Lapped Pulp / Imported Pulp transported subject to maximum of actual loading capacity / passing weight mentioned in the certificate of registration.

As per notification dated 03.09.2018 provided by Transport Commissioner, the loading weight of transport vehicles have been increased. However, stamping needs to be done in RC/Permit for increase in safe axle weight of transport vehicles

Also it is the responsibility of the tenderers to take care of the RTO regulations for load restrictions under section 114 of Motor vehicles act 88 and any restriction on load limitation by Tamil Nadu Lorry Owners Federation and any other statutory regulations

Contd…2

Corporate Office:67, Mount Road, Guindy, Chennai – 600 032

Phone:(0091) 044-22354415/16/18.Fax:(0091)044-22350834/22354614

e-mail: [email protected]/ [email protected]

PLEASE NOTE THAT FOLLOWING ARE THE QUALIFYING CONDITIONS OF THIS TENDER FOR OPENING OF PRICE BID (POINT NO.1 TO 7 below):

Please note that the following points asked for in the Commercial Bid are the qualifying factors of the Tender. Therefore tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price Bid stage.

01. EXPERIENCE:

The tenderer should have minimum three years experience in transporting bulk materials by Truck not less than 2000 MT in any one month during the past three years, i.e., Financial year 2019-20 / 2020-21 / 2021-22.

• Documentary proof should be enclosed along with tender document for experience in the form of purchase/work order copies / transport agreements for past THREE FINANCIAL YEARS.
• Documentary proof should be enclosed for quantity transported and it should not be less than 2000 MT in any one month during the past three years, i.e., Financial year 2019-20 /2020-21 /2021-22 in the form of G.C.copies / copies of Bills/Invoices with payment vouchers / payment details through RTGS.

Tender received without year wise documentary proof for experience and quantity transported as above shall be summarily rejected without assigning any reasons whatsoever.

02 . The Transporters have to ensure the trucks supplied by them are provided with GPS facility, which can be tracked by TNPL also.

03. TRUCK REQUIREMENT (MINIMUM):

The tenderer shall have minimum 15 Nos.of own/leased Open Platform Truck/Trailer.The tenderer shall enclose photocopies of complete RC particulars (all the pages of RC) and supporting documents for own/leased Open Platform Truck/Trailer and summary sheet to be furnished as per format enclosed at Annexure IV. If the Open Platform Trucks/Trailers are owned by the partners, photocopy of partnership deed to be produced along with photo copy of RC. In case of leased Open Platform Trucks/Trailers, lease agreement in 20/- non judicial stamp paper should be executed between the TRUCK/TRAILER owner and transport tenderer and the lease agreement in original is to be produced. The tenderer shall be in a position to submit the original RC for verification within five days of intimation.

04. QUANTITY COMMITMENT (MINIMUM):

The tenderer shall be in a position to transport minimum quantity of 100 MT Wet Lapped Pulp in pallets/imported Pulp per day on weekly average basis. Those who are not able to commit the above mentioned minimum quantity per day will not be qualified for the price bid opening. The total quantity of Pulp to be transported shall be 200 MT per day maximum.

05. EARNEST MONEY DEPOSIT:

The tenderer should furnish interest free EMD of 1,00,000/- by Demand Draft drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR. The EMD should be sent along with the COMMERCIAL BID. The price bid of those who fail to enclose EMD along with the commercial bid is liable for rejection. EMD other than in the form of Demand Draft is not acceptable.

06. In case the tenderer has downloaded the tender document from TNPL website, application

fee of 590/- (Rs.500/- + GST @ 18%) by DD in favour of Tamil Nadu Newsprint and Papers Ltd., payable at Karur is to be enclosed.

07. The contractors who had worked earlier for TNPL and whose performance was found bad/unsatisfactory/ blacklisted will not be considered. TNPL’s decision is final in this regard.

The Price Bid of those who fail to furnish the above details will not be considered.

The date of opening of Price bid will be communicated in due course and the same will be opened in the presence of interested bidders who choose to be present at the time of opening.

Contd..3

The details of requirement are as follows:

The quantity is indicated above are only approximate and may vary on either side. TNPL does not guarantee for the quantum of work to be handled. TNPL also reserve the right to split the contract to more than one transporter.

The Earnest Money Deposit shall be returned to the un-successful bidders on finalization of tender and for successful tenderers, the EMD will be converted into interest free Security Deposit which shall be returned only after satisfactory completion of the contract.

Tenders may take note of the following while offering their rates:

• Tenderer may quote their rate per MT basis and can operate Open platform Trucks / Trailers (Single axle, Double axle, Multi axle).
• As per Loadability clause above, Payment will be made only for the actual quantity of Wet Lapped Pulp / Imported Pulp transported subject to maximum of actual loading capacity / passing weight mentioned in the certificate of registration.
• As per notification dated 03.09.2018 provided by Transport Commissioner, the loading weight of transport vehicles have been increased. However, stamping needs to be done in RC/Permit for increase in safe axle weight of transport vehicles.

VALIDITY OF OFFER:

The rate quoted against the tender should be valid for acceptance for 90 days from the date of opening of Commercial Bid and during the validity period of the offer, the bidder is not permitted to make any upward revision in the rate or withdraw his offer. In case of withdrawal of offer or revision of rate as stated above, the EMD amount will be forfeited and suitable penal action will be taken.

The contract shall be valid for a period of one year from the date of award of purchase order.

The Tender form is not transferable. TNPL reserves its right to award contract to any number of transporters for based on the capability of the transporter to undertake the work. TNPL reserves its right to reject any or all the tenders without assigning any reasons thereof.

The due date for submission of tender is 24/06/2022 before 3 P.M.Late offers will not be accepted. TNPL will not be responsible for postal or any other delay.

Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED

D G M (PURCHASE)

encl: as above

Whether the tenderer has enclosed EMD amount of

05 1,00,000/- along with the Commercial Bid. (Price DATE :

Bid of those who fail to enclose DD towards EMD

Not Applicable / Enclosed

document fee.

Name of the Bank:

Whether the tenderer has quoted for all the works of

07 the price bid. (In case of not quoting for all the worksYES / NO their offer is liable for rejection.)

Whether the Partners or Directors or Proprietor as the case may be of the Company are related to any

08 of the Employees of TNPL. (If yes, a declaration toYES / NO this effect giving the details of the Name of the

Employee, Relationship, etc. should be provided separately.)

I/We hereby declare that the particulars furnished above are true and correct to the best of my/our knowledge and agree to the terms and conditions of TNPL. (In case of any mis-statement or false information furnished, the tenderer will disqualify in the tender).

I/We hereby declare that all the terms and conditions of the TENDER NO.222313001498 have been read and understood by me/us. I/We accept all the terms and conditions contained in TENDER NO.222313001498.

Place

Contact Person

Phone / Mobile No.