Tamil Nadu Newsprint and Papers : PROCUREMENT OF SODIUM SOAP (IMPORTED / INDIGENOUS) REQUIRED FOR DEINKING PLANT (UNIT I)

Dear Sirs,

Sub: Procurement of Sodium Soap (Imported / Indigenous) required for Deinking Plant (Unit I) – reg

Ref: Our Tender No.222313001305 dt. 04.06.2022

The Tenderers are requested to go through the General terms and conditions of the Tender, Terms and Conditions for Reverse Auction (e-auction) (Annexure II) and Process Compliance Statement carefully and send one copy each of the same duly signed in all pages as a token of acceptance, along with the TECHNICAL CUM COMMERCIAL BID (Annexure III) in a separate cover. Please write on the top of the cover in capital letters as “TECHNICAL CUM COMMERCIAL BID”

The PRICE BID (Annexure IV) should also be sent in a separate sealed cover superscribing the tender no and due date along with Technical cum Commercial Bid.

Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be sent in one sealed cover superscribing the tender no and due date addressed to GM (PURCHASE) TAMIL NADU NEWSPRINT AND PAPERS LIMITED, Kagithapuram, Karur Dist, Pin: 639136, Tamil nadu, India.

The due date for submission of the tender is 17.06.2022 before 3.00 PM.

Please note that the points asked for in Annexure-I are the qualifying factors of the Tender.

– Initially, the Technical cum Commercial Bid will be scrutinized and those who comply with the qualifying factors with documentary proof (wherever required) only will be qualified in the tender and considered for Price bid stage.

– Tenderers who do not comply with the qualifying factors will not be qualified in the Tender for Price bid stage.

Tender Fee & Earnest Money Deposit (EMD):

Tender fee of Rs.590/- and EMD of Rs.50,000/- (Rupees Fifty thousand only) should be submitted separately by DD drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR through courier addressed to GM (PURCHASE) so as to reach before due date. Offers received without EMD are liable for rejection. TNPL will not entertain any request for adjusting the EMD from the tenderer’s due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

NOTE:

TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any other quotation at its sole discretion without assigning any reason whatsoever and go for re-tendering in case the lowest rate obtained in the tender is considered to be higher. Decision of TNPL in this regard is final.

TNPL is not responsible for postal or any other delay in submission of bid on due date and in time. Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

GM (PURCHASE)

Encl: as above

TAMIL NADU NEWSPRINT AND PAPERS LIMITED

1

MM/SP/TENDER/222313001305

Annexure – I: Qualifying Criteria

1. Tenderer should be a manufacturer.

However, in case the tenderer is a dealer, necessary dealership certificate/authorization letter from the manufacturer is to be submitted.

2. Tenderer should have supplied sodium soap to any other De-inking plant and a copy of performance certificate obtained from the user should be submitted.

3. Submission of Sample.

The tenderer is required to submit 1 kg of Sample of the Sodium soap offered to supply against the tender for testing the suitability. The sample submitted will be tested in our laboratory and if found suitable, they will be qualified in the tender. Otherwise their offer will be rejected.

Note: The existing supplier is exempted from the submission of sample

4. Specification.

The Sodium soap offered against the current tender should conform to TNPL specifications.

5. Submission of Tender Fee and EMD.

Tender fee of Rs.590/- and EMD of Rs.50,000/- (Rupees Fifty thousand only) should be submitted separately by DD drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR through courier addressed to GM (PURCHASE) so as to reach before due date. Offers received without EMD are liable for rejection. TNPL will not entertain any request for adjusting the EMD from the tenderer’s due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

1. Submission of Tender within the due date and time.
2. Acceptance for commitment of the tender quantity.

Contd..2.

TAMIL NADU NEWSPRINT AND PAPERS LIMITED 2

MM/SP/TENDER/222313001305

ANNEXURE – II – GENERAL TERMS AND CONDITIONS:

1. QUANTITY: 360 MT ± 5%

The quantity given is only indicative and TNPL reserves the right to revise the quantity based on its requirement.

1. SPECIFICATIONS:
2. • Total fatty matter should be minimum 73% as received basis. Up to 71% material will
   • be accepted on pro-rata basis. Below 71% TFM consignment will be rejected. Moisture of the Sodium soap on receipt = 13% Maximum (In case of above 13%,
   • Consignment will be rejected)
   • Consignment will be rejected, if ether insoluble matter is observed.
     Supplier should supply the Sodium soap in such a way that the Total Fatty Matter (TFM) should be lab estimated using Diethyl ether as a solvent (fatty matter should be soluble in ether).
3. SAMPLE:
   ALL TENDERERS, HAVE TO SUBMIT ONE KG OF SAMPLE OF SODIUM SOAP REQUIRED FOR OUR LABORATORY EVALUATION ALONG WITH THE OFFER
   Those who fail to submit the sample in time and whose sample is not found acceptable, their tender will not be considered. If the tenderer submits more than one sample, only one sample will be tested and the result of such will be considered for evaluation purpose. In case sample is sent separately, please ensure that the same should reach us within the due date. TNPL will not be responsible for any delay in receipt of sample and sample received after the due date will not be accepted. Tenders containing inadequate sample will not be considered. The test result of our Laboratory will be final and binding and no dispute will be entertained.
   Note: The existing supplier is exempted from the submission of sample
4. PACKING :
   Packing should be in Jumbo Bag (around 1 MT) and quality of packing should be good.
5. SHIPMENT SCHEDULE:
   Supplier should strictly adhere to the delivery schedule given by TNPL and get confirmation from TNPL before dispatch. 40 MT to 60 MT per shipment in one month. The Purchase order will be valid for a period of 6 months from the date of Purchase Order.
6. MODE OF SHIPMENT:
   Shipment shall be made in containers on C&F Tuticorin basis and 14 days free time for containers at discharge port should be allowed. Applicable Terminal Handling Charges (THC) will be paid by TNPL.
   7. PAYMENT TERMS:
   a. For Imported supply:
   100% payment will be be made by irrevocable letter of credit with all bank charges inside India to TNPL account and all bank charges outside India to Supplier’s account
   In case supplies made on High Sea Sale basis, payment will be effected in Indian Rupees at the inter banking closing cash rate (after deducting cash spot from spot rate) prevailing on the date of Bill of Entry. If Bill of Entry date falls on non market day, the exchange rate prevailing on previous working day as above will be applicable. On receipt of credit complaint documents, the
   supplier will be paid immediately.Contd..3.

TAMIL NADU NEWSPRINT AND PAPERS LIMITED 3

MM/SP/TENDER/222313001305

b. For Indigenous supply:

100% payment will be be made within 30 days from the date of receipt of material subject to acceptance by RTGS. However, it may please be noted that offers asking payment in advance or through bank are liable for rejection.

11. CORRESPONDENCE:

All correspondences concerning the tender shall state the tender number and shall be addressed to GM (PURCHASE) Tamil Nadu Newsprint and Papers Ltd, Kagithapuram-639136, Karur Dist, Tamil Nadu, India.

1. COVERING LAW AND JURISDICTION:
   All actions at law or suits arising out of or in connection with our order or the subject matter thereof and whether as to construe or otherwise to be instituted in a court of competent jurisdiction in which concerned office of TNPL placing the order exists.
2. TNPL reserves the right to split the order on more than one vendor. TNPL also reserves the right to place order for full tender quantity or part quantity thereof.
3. TNPL is not bound to accept the lowest quotation and TNPL may accept (or) reject the lowest quotation or any quotation at its own discretion and go for re-tendering in case the lowest rate obtained in the tender is considered higher.

15. The tenderers are permitted to deal with Purchase Department only.