Reporting directly to the Manager of Procurement and Contract Management, the Procurement and Contract Consultant is directly accountable to provide advice, coaching and consultative services to managers on all Procurement and Contract related matters in relation to policy, Broader Public Sector (BPS) Policies, Shared Service Organization (SSO) agreements, legislation and best practice Procurement and Contract methodologies.
Job Duty – Provide Advice and Consultation on all Procurement and Contract Management Issues:
• Provide advice, coaching and support to managers on procurement and contract issues and related vendor performance issues and resolution options
• Have knowledge of the operations of the relevant Hospital departments in order to provide sound advice
• Maintains consistency in application of policies, procedures and agreement language across management
• Supporting compliance with relevant directives including Broader Public Sector Procurement Directive and its related best practices
• Provide advice and support to managers on Procurement and Contract inquiries and on the interpretation/application of SSO agreements
• Supports and encourages peers and leadership through the Procurement and Contract process
Job Duty – Manages the BPS Procurement Procedure:
• Receives and initiates processing of Procurement sourcing and contract review requests
• Preparing all correspondence with the business and vendors
• Advises managers on sourcing strategies, options and associated timelines
• Research procurement and contract sourcing strategies within the Province of Ontario
• Liaise vendors to obtain mutually agreeable contractual terms consulting with Manager and/or legal counsel when required
Job Duty – Supports Manager in Procurement and Contract Management Adherence:
• Advise when vendor issue should be disciplinary and initiate investigation process
• Prepares investigation materials, including investigation questions, correspondence with stakeholders
• Makes recommendations and ensures consistent application of vendor performance management outcomes
• Prepares conclusion letters to stakeholders and vendors with a summary of the relevant investigation information, and arguments to justify the level of discipline
• Monitors investigation activity and ensures consistent application of performance management outcomes
Job Duty – Develop and Monitor Procurement and Contract Best Practice
• Support Manager in internal and external committees bringing relevant issues of discussion to the table to prevent future contract and vendor relationship management issues
• Prepare and process administrative requirements to support PESC, Minor Equipment and CPAC committees
• Represent Procurement in various platforms as source expert with respect to RFX and Contract agreement language, such as; HealthPro, MMC, and related internal business teams
• Support discussions between management and vendors through effective facilitation and consultative contract management approach
Job Duty – Support Operational Departments:
• Provide leadership to business teams by preparing for and leading contract negotiations
• Prepare and provide relevant information to the Management and external stakeholders to support sourcing decisions
• Participate in post-negotiation implementation and training initiatives with business
• Maintain and track relevant information in preparation for future audits
Job Duty– Contribute to the review, revision, introduction and implementation of new or updated Procurement, Contract and Signing Authority policies:
• Support the development of training and implementation for managers and staff
• Raise issues of compliance with Procurement, Contract and Signing Authority policies and procedures
• Provide input to the review and revision of Procurement, Contract and Signing Authority policies and programs
Staffing and Licensing Requirements:
• Post-secondary education within the disciplines of Public Procurement, Purchasing, Contract Management or Strategic Sourcing or possess a minimum of three (3) years of related and/or combined experience.
Knowledge, Skills & Ability:
• Strong communication, engagement and interpersonal skills to manage client/stakeholder relationships and to form effective external partnerships
• Ability to plan, oversee and manage several activities simultaneously; project management knowledge an asset
• Ability to work effectively and efficiently as a team member in a fast-paced environment in stressful situations
• Ability to use good judgment and meet deadlines; effectively prioritize work
• Ability to work independently on projects with limited supervision
• Ability to identify and maintain the confidentiality of sensitive material and/or information
• Ability to act with discretion and tact in resolving disputes or addressing concerns
• Knowledge of and adherence to SAH Standards of performance, administrative policies, and records management protocols
• Understanding of, and commitment to, SAH’s vision, mission and iCcare Values
To apply to this exciting opportunity please send a cover letter and resume outlining how your knowledge, experience, and personal attributes are a good fit with the requirements of this position.
APPLY: Online at www.sah.on.ca/careers
Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
