DEPARTMENT: Financial Services
POSITION STATUS: Permanent, Full-time
SUPERVISION RECEIVED: Director, Financial Services
CO-SUPERVISION EXERCISED: Accounts Payable & Accounting Officer, Accounting & Grants Officer, Accounts Receivable Officer
PRIMARY FUNCTIONS:
A. Procurement
B. Accounting
C. Risk Management
D. Additional / Other Duties
JOB SUMMARY
Reporting to the Director, Financial Services, the Manager of Procurement and Accounting is responsible for overseeing all procurement and purchasing aspects of the University, as well as accurate financial reporting. The areas of responsibility include: managing the procurement and contract process, reporting on status of contracts, review monthly reconciliations, assist in the preparation of monthly and annual financial statements, assess University wide risk areas.
KEY AREAS OF RESPONSIBILITY
A. Procurement
• Manage the procurement and contract process including the initial request, bidding process, bidding analysis, contract award and execution, contract reporting
• Collaborate with the University’s leadership team to ensure needs and scope are clearly identified and communicated throughout the procurement process
• Review all contracts and purchases to ensure compliance with Broader Public Sector Accountability Act (BPSAA) procurement directives and relevant trade agreements
• Educate leadership on best practice in procurement including expectations, timelines and BPSAA directives
• Developing formal requests for information/proposals/quotations and evaluation criteria
• Review, manage and report on all contracts
B. Accounting
• Oversee all purchasing transactions (including vendor purchases, travel requisitions, and credit card purchases) of the University to ensure compliance with internal policies.
• Review monthly reconciliations of various financial statements.
• Assist in the preparation of the monthly and annual financial statements.
• Assist in the completion of the year end external audit.
• Assist the financial services team to ensure compliance with Canadian accounting standards for not-for-profit organizations.
C. Risk Management
• Work with all members of the University’s community to identify, assess and manage enterprise wide risks.
• Provide reporting and implementation plans to address areas of risk
• Assist in the preparation of risk reporting to senior management and the Board of Governors.
• Facilitate the development and implementation of the ERM framework
• Provide risk assessment training and workshops to University officials as required
• Conduct risk assessments to identify internal and external risks to the University
• Facilitate the development of the risk register
• Ensure accurate and reliable risk documents exist, and relevant information is provided to the University Executive Team, University Leadership Team and Finance Committee
D. Additional / Other Duties
• Review current processes and collaborate with team members to implement more efficient and effective processes
• Co-supervise financial services team members
• As assigned by the Director of Financial Services, this position may be required to assume other duties that are not listed in this document. Such activities align with the strategic priorities of Algoma University
WORKING CONDITIONS
• Considerable multitasking with attention to detail and deadlines
• Working hours are irregular and extended due to meeting schedules and special functions
• High level of responsibility for accuracy of work
• Working collaboratively and cross-departmentally
• Position located in Sault Ste. Marie
MINIMUM QUALIFICATIONS:
• University degree and a professional accounting and/or procurement designation/certification, or an equivalent combination of education and professional work experience
• A minimum of five (5) years’ experience in finance, procurement and/or accounting roles
• Knowledge of Broader Public Sector Directives
• Ability to maintain confidential information
• Excellent time management, organizational and problem solving skills
• Ability to effectively review and report accurate financial information on a timely basis
• Proficient in the use of computer applications (Microsoft, Google Suite etc)
• An understanding of the University’s Special Mission
Please submit a resume and cover letter (Combined PDF) to [email protected] by January 15, 2020
This position is open to all qualified applicants, although preference will be given to Canadian citizens and permanent residents of Canada. The successful candidate, as a condition of employment, will be required to provide a Police Records Check.
Algoma University is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.
We thank all candidates for their interest, however only those chosen for an interview will be contacted.
