New
Posted 2 hours ago by Danielle
POSITION: File Clerk
LOCATION: Montreal Lake 106A – Main Office
SALARY RANGE: $33,150.00 – $45,128.00 (ADSU)
SUPERVISOR: Case Management Supervisor
HOURS: Unless otherwise specified
Monday through Friday
8:30 a.m. – 4:30 p.m.
Two (2) 15-minute breaks
One half (1/2) hour lunch break
7.5 hours a day – 37.5 hours a week – 75 hours biweekly
ROLE: To provide clerical services in a well-organized and timely manner to all staff and clients of the Montreal Lake Child and Family Agency.
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the Montreal Lake Child and Family Agency Inc.
DUTIES AND RESPONSIBILITIES:
- Act as the main personnel in charge of all client (parent and child) files
- Develop and maintain an efficient database, documentation and filing system for family services and protection staff such that information can be retrieved on request
- Receive and register documents as needed
- Ensure accuracy and integrity by identifying and clarifying any data entry discrepancies with the Supervisor
- Eliminate outdated or unnecessary material, destroying and transferring documents to deadwood storage according to file and/or legal requirements
- Find and retrieve files in response to requests from family services/protection staff
- Be responsible for the filing system including release and recovery of files by creating and maintaining a sign in/out system for all client files
- Provide general administrative support to staff as needed
- Provide back up and support to Administrative Assistants when needed
- Type and format a variety of documents including case summaries, legal documents etc.
- Ensure both parent and child files have matching documents as needed
- Ensure that all information pertinent to a client file is present and up to date
- Participate in training sessions, workshops and other short courses for the purpose of upgrading skills and keeping information and new developments
- Use various software including word, excel, power point etc.
- Monitor office supplies and research advantageous deals or suppliers
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
QUALIFICATIONS:
- Proven administrative support experience
- Full comprehension of office management systems and procedures
- In depth understanding of Microsoft Office applications and office equipment
- Ability to take minutes for meetings
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Ability to perform general administrative duties
- Driver’s license and access to a reliable vehicle is a definite asset
- Must be willing to work evenings and weekends
- Ability to work as a team player and independently
- Self-motivated, flexible, dependable and innovative
- Ability to problem-solve and resolve conflict
- Excellent interpersonal and communication skills as well as written, organizational and time management skills
- Computer literacy with particular proficiency in Microsoft Office applications
- Must be willing to work in Montreal Lake 106A and Little Red 106B
- Must be willing to sign and abide by the MLCFA Inc. Code of Conduct, including an Oath of Confidentiality
- Not to be actively involved with a First Nations Child & Family Agency and/or Department of Social Services as a client receiving Family Services and/or Child Protection Services
- Must be willing to submit a current CPIC and Vulnerable Sector Check upon hiring
REQUIREMENTS:
- the below requirements must be submitted at the time of application for further consideration, NO EXCEPTIONS.
- Cover letter outlining your interest, skills and abilities in the position you are applying for
- Resume with 3 professional references
- Copy of Driver’s License
- Copy of all certification that relates to the position of interest (must be submitted for salary purposes)
While we appreciate all of those that are interested in working with the Montreal Lake Child and Family Agency Inc., we will only be contacting eligible applicants for an interview. Salary will be based on education and experience as per the MLCFA Inc. salary grid.
Please submit all required documentation to:
Danielle Charles, Human Resources
F: 306 663 5099 E: [email protected]
DEADLINE: JANUARY 29, 2021
