Job Description
Support the Manager, Procurement in carrying out the following procurement activities:
- Carry out sourcing through Request for Quotations (RFQ) and Tenders ensuring strict compliance to SUSS’s procurement policy, procedures and processes;
- Partner with SUSS’s departments to advise on all procurement related matters;
- Draft or review requirement specifications, evaluation criteria, recommendation report and to seek approval for the purchases facilitated by Procurement;
- Draft or review Letter of Acceptance / Contract through liaising with Legal Counsel, Finance and requesting departments;
- Support the overall maintenance of procurement policies, procedures and user guides;
- Identifies opportunities to streamline processes, aggregate demand to achieve savings for the University or enforce compliance through spend data analytics;
- Manages period contracts of Tender and Quotation value, reviews contract relationships, manages suppliers’ performance and communicates contract information timely to all staff in SUSS;
- Ensures proper filing and documentation to support both internal and external audits.
e-Procurement System Implementation
- Supports Manager by partnering with SUSS user departments, IT, Finance and other stakeholders in implementation of new e-procurement system for the University from requirements gatherings, evaluation, system design, user acceptance testing (UAT) and subsequent post-live support and maintenance.
General (10%)
- Performs any ad hoc duties as assigned.
Job Requirements
- Minimally a diploma in relevant discipline with a minimum 3 years of relevant working experiences or a degree in relevant discipline, with a minimum 1 year of relevant working experiences.
- Relevant experience within the Procurement function in Institutes of Higher Learning (IHL), public sector or large organization will be preferred.
- Sound knowledge in procurement principles and processes.
- Strong knowledge of e-procurement systems (eg. SAP Ariba, Gebiz etc) and SAP S/4 Material Management will be preferred.
- Strong analytical, interpersonal, communication and stakeholder management skills
- Able to collaborate and influence users on procurement compliance matters
- Resourceful team player who is able to work independently and display initiative
- Results oriented with strong attention to details
