Tamil Nadu Newsprint and Papers : PROCUREMENT OF 90 GSM PLAIN KRAFT REELS AND SHEETS OF VARIOUS SIZES IN 24 BF

M/s.

Dear Sirs,

Sub: Tender for supply of 90 GSM Plain Kraft Reels & Sheets of various sizes in 24 BF – Reg. Ref: Tender No.222323000270

TNPL would like to procure against the above referred tender on Two Bid System. In this connection please find enclosed the following:

Annexure-I	General Terms and Conditions, Process Compliance Statement & Terms and conditions for Reverse E-Auction procedure.
Annexure-II	Technical-cum-Commercial Bid & Process Compliance Statement. (Put it in a separate sealed cover)
Annexure – III	Price Bid (Put it in a separate sealed cover)

The tenderers are requested to go through the General Terms and Conditions of tender, Terms and Conditions for Reverse E-Auction and Process Compliance Statement. The tenderers are requested to send one copy of the following duly signed in all pages in token of acceptance, along with the Technical cum Commercial Bid in a separate cover.

• 1. General Terms and Conditions of Contract

• 2. Terms and Conditions for Reverse E-Auction Procedure

• 3. Process Compliance Statement

Please write on the top of the cover in capital letters as “TECHNICAL-CUM-COMMERCIAL BID” addressed to SM (Purchase – Unit II), TAMIL NADU NEWSPRINT AND PAPERS LIMITED – Unit II, Mondippatti, K.Periyapatti Post, Manaparai Taluk, Trichy – 621306, Tamil Nadu.

The Price Bid (Annexure-III) should also be sent in a separate sealed tender cover superscribing Tender No and the Due date along with TECHNICAL CUM COMMERCIAL BID. Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be put in one sealed cover superscribing the Tender NO and DUE DATE.

The due date for submission of TECHNICAL CUM COMMERCIAL BID and PRICE BID is 10-MAY-2022 before 3.00 PM.

The Technical cum Commercial Bid will be scrutinized first and those who qualify in the Technical cum Commercial Bids satisfying all the RFQ conditions will only be considered for Price bid stage.

The price bid of those bidders who do not satisfy the terms and conditions of TECHNICAL CUM COMMERCIAL BID are liable for rejection.

TAMILNADU NEWS PRINT AND PAPERS LTD [2]

Please note that the following are the qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the tender for Price Bid stage.

• 1. Tenderers should be a manufacturer (Registration Certificate should be enclosed). In case of Dealer / Importer, Authorisation Letter in Original from the Manufacturer and Copy of Registration Certificate of the Manufacturer are to be submitted along with Technical bid without fail.

• 2. Remittance of Non Refundable Tender Fee of Rs.590/-

• 3. Remittance of Refundable E M D amount of Rs 50,000 /-.

• 4. Receipt & acceptance of sample at our lab.

• 5. Acceptance of price Validity as per Tender.

• 6. Submission of Tender within due date and Time.

PRICE BID STAGE:

At Price Bid stage, TNPL will follow the following methodology to finalise the RFQ:-

• 1. Price Bid will be obtained from the tenderer in a separate sealed cover along with technical cum commercial bid.

• 2. TNPL will fix the opening price and minimum bid decrement for the Reverse E-auction. The date and time of E-auction will be communicated to the technically qualified tenderers separately.

• 3. After completion of the Reverse E-Auction bidding, on the same day or next working day at 4:00PM, TNPL will open the Price Bids of the qualified tenderers in the presence of interested bidders.

• 4. The lowest offer received through E-auction or Price Bid whichever is lower only will be considered for placement of order.

Tender Fee:

Tender Fee of Rs.590/- (Including GST) should be submitted by DD drawn in favour of TAMILNADU NEWSPRINT AND PAPERS LIMITED payable at TRICHY. The Tender Fee should be sent along with Technical Cum Commercial Bid.

Earnest Money Deposit (EMD):

An EMD amount of Rs.50,000/- should be submitted by DD drawn in favour of TAMILNADU NEWS PRINT AND PAPERS LIMITED payable at TRICHY. The EMD amount should be sent along with Technical Cum Commercial Bid.

• – TNPL will not entertain any request for adjusting the EMD from the tenderer’s due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

• – Offers received without EMD are liable for rejection.

• – The EMD of successful tenderer shall be converted into Security Deposit and the same will be returned after satisfactory completion of order. The Security Deposit shall not bear any interest.

NOTE: TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any quotation at its sole discretion and go for re-tendering in case the lowest rate obtained in the tender is considered higher.

TNPL reserves the right to reject any or all tenders at our discretion without assigning any reason whatsoever. TNPL is not responsible for any postal or any other delay in submission of bid on due date and in time.

Thanking you, Yours faithfully, for TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

DGM (Purchase)

TENDER.NO:222323000270

ANNEXURE I – TERMS AND CONDITIONS

01. QUANTITY:

Our Six months (Approx) requirement of 90 GSM Plain Kraft Reels & Sheets of various sizes are given below. The quantity indicated is only approximate and TNPL does not guarantee for the same.

S.NO	REEL SIZES	QTY(MT)
1	110 CM	54
2	120 CM	39
3	130 CM	21
4	140 CM	09
TOTAL	123

S.NO	SHEET SIZES	QTY(MT)
1	100 X 125 CM	09
2	114 X 140 CM	30
3	125 X 155 CM	81
4	135 X 180 CM	54
5	160 X 220 CM	15
TOTAL	189

Note:

Depending on the changes in production plan TNPL may redistribute the P.O quantities suitably within the available Sizes/Quantities and without alerting the overall P.O value

02. SPECIFICATION

S.NO	PARAMETERS	UNIT	SPECIFICATION
01.	SUBSTANCE	G/M2	90±5%
02.	BURST FACTOR, MINIMUM	—	24
03.	SIZING BY COBB S1/S2, MAXIMUM	G/M2	30
04.	CD STRETCH, Min	%	6
05.	MOISTURE , Max	%	8
Other Parameters
01.	Reel Diameter	MM	1000-1100
02.	Core Diameter	MM	76

IN THE ABOVE, S.NO.2, 3 & 5 ARE CONTROL PARAMETERS, OTHERS ARE INDICATIVE.

REJECTION CRITERIA:

• 1. BURST FACTOR: 24 to 22 – Acceptable with proportionate deduction on basic price.

  < 22 – Consignment will be rejected.

• 2. COBB VALUE:

  30 to 40 g/m2

• 3. MOISTURE: – The material will be rejected if moisture is more than 8%.

• 03. QUALITY:

Quality is the essence of this tender. The supplier shall supply the material strictly as per the specification mentioned above. The material supplied will be inspected at our factory. Quantity as ascertained on receipt of material at our Site will be treated as quantity supplied wherever the package/materials are received intact. For each supply/consignment, test/quality certificate should be sent without fail. As regards quality, our laboratory analysis report will be final and our decision on acceptance or rejection will be final and binding on you.

04. RATE:

Vendor should quote unit cost of 90 GSM Plain Kraft Reels & Sheets as per the price bid format given in Annexure III. To arrive the L1 position, TNPL will follow Landed cost basis (after availing GST credit).

Tender No. 222323000270 05. VALIDITY:

[2]

The rate quoted should be valid for a minimum period of 90 DAYS for acceptance from the date of opening of Price Bid. During the validity period, bidder is not permitted to make any upward revision in the rate. The order shall be kept valid for minimum period of Three Months from the date of release of purchase order and the same to be extended for further period. During the validity period of the order, no upward revision in price will be allowed except in case of increase in statutory levies.

06. TRANSPORTATION:

It is the responsibility of the supplier to arrange transportation and supply the material on F.O.R. Destination basis. TNPL requires the material on F.O.R TNPL Unit II, Mondipatti basis only. Otherwise the offer is liable for rejection.

07. TERMS OF PAYMENT: 100% payment will be made within 30 days from the date of receipt of materials subject to acceptance by RTGS Scheme through our Banker M/s. Karur Vysya Bank.

Please provide the following details duly certified by your bankers to the undersigned for onward submission to our Accounts Department:-

08. GST (Taxes):

GST taxes, if applicable should be mentioned clearly and separately with the percentage of taxes applicable with the below GST details.

09. DELIVERY:

In the event of an order, you shall be in a position to start supplies within short notice and dispatches are to be effected as per delivery schedule given by TNPL from time to time.

10. DELAY OR NON DELIVERY:

Time is the essence of the contract and completion of delivery dates agreed to are binding on the seller. In the event the seller is not able to supply as per the delivery schedules given by TNPL, Purchaser will have a right either to cancel the order without prejudice to any other rights or to make purchase from an alternate source at the risk and cost of the seller.

10. SAMPLE:

All the vendors should submit minimum 10 Nos of A4 size Sample sheets (Plain & without folding) along with Technical Cum Commercial Bid as per specification given S.No:2. In case of non-receipt of sample, the tender will not be considered. Those who fail to submit the sample in time and whose sample is not found acceptable, their tender will not be considered. The tenderers are expected to submit only one sample meeting our requirement. In case of any tenderer submits more than one sample, only one sample will be tested and the result of such sample will be considered for evaluation purpose. In case sample is sent separately, please ensure that the same should reach us on or before 10-MAY-2022 TNPL will not be responsible for any delay in receipt of sample and sample received after 10-MAY-2022 will not be accepted. Tenders containing inadequate sample will not be considered. The test result of our Laboratory/User department will be final and binding and no dispute will be entertained.

Note: However, existing suppliers/Proven are exempted from submission of sample

The sample should be packed separately. The technical bid or the price bid should not be placed in the sample pack.

RFQ No. 222323000270

[3]

11. REJECTION:

TNPL requires 90 GSM Plain Kraft Reels & Sheet of various sizes as per our specification given in S.No.2 above. Material not meeting our specification will be rejected outright and the rejected material shall be taken back immediately and replacement should be made within 2 days from the date of intimation. The rejected material shall be taken back within 15 days from the date of intimation. Otherwise, the rejected material will be send back to you at your risk and cost without any financial commitment to TNPL.

12. In case of rejection and failure to replace goods, the order will be treated as incomplete and we may cancel the order and will arrange to purchase the goods from elsewhere at your risk and cost and the purchase order on you will be cancelled and action taken as per the order terms

13. EARNEST MONEY DEPOSIT:

An EMD amount of Rs.50,000/- should be submitted by DD drawn in favour of TAMILNADU NEWS PRINT AND PAPERS LIMITED payable at TRICHY. The EMD amount should be sent along with Technical Cum Commercial Bid.

• – TNPL will not entertain any request for adjusting the EMD from the tenderer’s due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

• – Offers received without EMD are liable for rejection.

• – The EMD of successful tenderer shall be converted into Security Deposit and the same will be returned after satisfactory completion of order. The Security Deposit shall not bear any interest.

14. The tender should be valid for a minimum period of 90 DAYS from the date of opening of Price Bid. No bidder is permitted to withdraw his offer within the validity period of the tender or before finalisation of the order. In case any bidder withdraws his offer within the validity period of the offer or before finalisation of the order, the EMD amount paid by him will be forfeited.

15. The EMD of the successful bidder will be converted into Security Deposit. This amount will not bear any interest and will be refunded on satisfactory completion of the order. This amount shall stand forfeited in the event of cancellation of order due to unsatisfactory performance of the seller.

• 16. The suppliers are permitted to deal only with the Purchase Department.

• 17. TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any quotation at its sole discretion without assigning any reason whatsoever.

18. TRANSIT RISK & INSURANCE:

Transit insurance should be arranged by the supplier at their cost.

In the event of unsatisfactory performance in executing the order as per the terms, the order is liable for cancellation. In the event of cancellation, the Security Deposit will be forfeited. TNPL reserves the right to exercise the Risk Purchase Option given in Clause (21) of the General Terms and conditions of the tender. Also the TNPL reserves its right to cancel the order in full or part thereof without giving any reason by giving 15days notice if the material is not required due to any reason.

21. RISK PURCHASE:

In the event of PURCHASER terminating the contract in whole or in part, they may procure on such terms and in such manner as they deem appropriate, supplies similar to those so terminated and the SELLER shall be liable to the PURCHASER for any excess cost for similar supplies. However, in case of part termination of contract by the PURCHASER, the SELLER shall continue the performance of the contract to the extent it is not terminated under provisions of this clause.

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