Tamil Nadu Newsprint and Papers : PROCUREMENT OF PLASTIC CORE PLUGS 90GRAMS

Annexure-I

Annexure-II

Annexure – III

Dear Sirs,

Sub: Tender for PROCUREMENT OF PLASTIC CORE PLUGS (90GRAMS) – Reg.

Ref: Our Tender No.212213004660

TNPL would like to procure PLASTIC CORE PLUGS (90 GRAMS) against the above referred tender. In this connection please find enclosed the following:

General Terms and Conditions, Process Compliance Statement & Terms and conditions for Reverse Auction procedure.

Technical-cum-Commercial Bid

Price Bid Schedule (to be submitted in separate sealed cover)

The tenderers are requested to go through the General Terms and Conditions of Tender, Terms and Conditions for Reverse Auction and Process Compliance Statement. The tenderers are requested to send one copy of the following duly signed in all pages in token of acceptance, along with the Technical cum Commercial Bid in a separate cover.

1. General Terms and Conditions of Contract
2. Terms and Conditions for Reverse Auction Procedure
3. Process Compliance Statement

Please write on the top of the cover in capital letters as “TECHNICAL-CUM-COMMERICAL BID” addressed to DGM (PURCHASE) , TAMIL NADU NEWSPRINT AND PAPERS LIMITED, Kagithapuram Post, Karur Dist, Pin: 639 136, Tamil Nadu.

The Price Bid (Annexure-III) should also be sent in a separate sealed tender cover superscribing Tender No and the Due date along with TECHNICAL CUM COMMERCIAL BID. Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be put in one sealed cover superscribing the TENDER NO and DUE DATE.

The due date for submission of TECHNICAL CUM COMMERCIAL BID and PRICE BID is 24.01.2022 before at 3.00 PM.

The Technical cum Commercial Bid will be scrutinized first and those who qualify in the Technical cum Commercial Bids satisfying all the tender conditions will only be considered for Price bid stage.

TAMILNADU NEWSPRINT AND PAPERS LTD

Please note that the following are the qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price Bid stage.

1. TENDERER SHOULD BE A MANUFACTURER (COPY OF REGISTRATION CERTIFICATE TO BE ENCLOSED). HOWEVER IN CASE THE TENDERER IS A DEALER, NECESSARY DEALERSHIP CERTIFICATE / AUTHORISATION LETTER FROM THE MANUFACTURER SHOULD BE ENCLOSED.
2. SUBMISSION OF TENDER FEE OF Rs.590/- .
3. SUBMISSION OF E M D OF Rs.50,000/-
4. RECEIPT AND ACCEPTANCE OF SAMPLE.
5. ACCEPTANCE OF PRICE VALIDITY AS PER TENDER.
6. SUBMISSION OF TENDER WITHIN DUE DATE AND TIME
7. TENDERER SHOULD POSSES VALID GST/PAN REGISTRATION (COPY OF CERTIFICATES TO BE ENCLOSED)

PRICE BID STAGE:

At Price Bid stage, TNPL will follow the following methodology to finalise the tender:-

1. Price Bid will be obtained from the tenderer in a separate sealed cover along with technical cum commercial bid.

1. TNPL will fix the opening price and minimum bid decrement for the E-auction (Reverse Auction). The date and time of E-auction will be communicated to the technically qualified tenderers separately.

2. After completion of the Reverse Auction bidding, on the same day or next working day at 4:00PM, TNPL will open the Price Bids of the qualified tenderers in the presence of interested bidders.

3. The lowest offer received through E-auction or through Price Bid whichever is lower only will be considered for placement of order.

Tender Fee:

1. An Tender fee of Rs.590/- (including GST@18%) shall be furnished by way of Demand Draft drawn in favour of Tamil Nadu Newsprint and Papers Limited payable at Karur. The Tender fee amount should be sent along with Technical cum Commercial Bid.

Earnest Money Deposit (EMD):

2. An EMD amount of Rs.50,000/- shall be furnished by way of Demand Draft drawn in favour of Tamil Nadu Newsprint and Papers Limited payable at Karur. The EMD amount should be sent along with Technical cum Commercial Bid.

3. TNPL will not entertain any request for adjusting the EMD from the tenderer’s due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

4. Offers received without EMD are liable for rejection.

5. The EMD of successful tenderer shall be converted into Security Deposit and the same will be returned after satisfactory completion of order. The Security Deposit shall not bear any interest.

NOTE:TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any quotation at its sole discretion and go for re-tendering in case the lowest rate obtained in the tender is considered higher.

TNPL reserves the right to reject any or all tenders at our discretion without assigning any reason whatsoever. TNPL is not responsible for any postal or any other delay in submission of bid on due date and in time.

Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED, AGM (PURCHASE)

TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER NO: 212213004660 – ANNEXURE I – TERMS AND CONDITIONS

1. QUANTITY: Our six months requirement of PLASTIC CORE PLUGS (90 GRAMS) is 5,00,000 Nos. The quantity indicated is only approximate and TNPL does not guarantee for the same.

02. SPECIFICATION FOR PLASTIC CORE PLUGS (90GRAMS):-

03. QUALITY:Quality is the essence of this tender. The supplier shall supply the material strictly as per the specification mentioned above. The material supplied will be inspected at our factory. Quantity as ascertained on receipt of material at our Site will be treated as quantity supplied wherever the package/materials are received intact. For each supply/consignment, test/quality certificate should be sent without fail. As regards quality, our laboratory analysis report will befinal and our decision on acceptance or rejection will be final and binding on you.

04. VALIDITY:The rate quoted should be valid for a minimum period of 90 DAYS for acceptance from the date of opening of Price Bid. During the validity period, bidder is not permitted to make any upward revision in the rate. The order shall be kept valid for a period of six months from the date of release of purchase order. During the validity period of the order, no upward revision in price will be allowed except in case of increase in statutory levies.

05. TRANSPORTATION:

It is the responsibility of the supplier to arrange transportation and supply the material on F.O.R. Destination basis. TNPL requires the material on F.O.R. Kagithapuram basis only. Otherwise the offer is liable for rejection.

06. TERMS OF PAYMENT: 100% payment will be made within 35 days from the date of receipt of materials subject to acceptance by RTGS Scheme through our Bankers M/s.Indian Overseas Bank, Kandampalayam Branch, Velayuthampalayam, Karur District and M/s.State Bank of India, Pugalur Branch, Kagithapuram.

07. DUTIES AND TAXES: Goods and Service Tax (GST), taxes etc if applicable should be mentioned clearly and separately with the percentage of duties and taxes applicable.

GST: Duplicate copy of GST invoice should be sent along with each supply for the purpose of availing GST credit. Copy of GST invoice should be sent in a separate cover addressed to SM (Stores) as may be specified in the purchase order. Without copy of GST invoice, material will not be unloaded.

08. DELIVERY: In the event of an order, you shall be in a position to start supplies within short notice and dispatches are to be effected as per delivery schedule given by TNPL from time to time.

Cont… 2

09.DELAY OR NON DELIVERY: Time is the essence of the contract and completion of delivery dates agreed to are binding on the seller. In the event the seller is not able to supply as per the delivery schedules given by TNPL, Purchaser will have a right either to cancel the order without prejudice to any other rights or to make purchase from an alternate source at the risk and cost of the seller.

Note: However existing suppliers against current orders are exempted from submission of sample. Old suppliers against earlier orders are also exempted from submission of sampleif the material specification is not changed after their last supply.

Note: The sample should be packed separately. The technical bid or the price bid shouldnot be placed in the sample pack.

1. REJECTION: TNPL requires Plastic Core Plug 90GMS as per our specification given in S.No.1 above. Material not meeting our specification will be rejected outright and the rejected material shall be taken back immediately and replacement should be made within 2 days from the date of intimation. The rejected material shall be taken back within 15 days from the date of intimation. Otherwise, the rejected material will be send back to you at your risk and cost without any financial commitment to TNPL.
2. In case of rejection and failure to replace goods, the order will be treated as incomplete and we may cancel the order and will arrange to purchase the goods from elsewhere at your risk and cost and the purchase order on you will be cancelled and action taken as per the order terms
3. EARNEST MONEY DEPOSIT: All the bidders are required to pay an EMD of Rs.50,000/- by way of Demand Draft drawn in favour of M/s TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR. This amount will not bear any interest and will be returned to the unsuccessful bidders after finalization of the orders.
4. The tender should be valid for a minimum period of 90 DAYS from the date of opening of Price Bid. No bidder is permitted to withdraw his offer within the validity period of the tender or before finalization of the order. In case any bidder withdraws his offer within the validity period of the offer or before finalization of the order, the EMD amount paid by him will be forfeited.
5. The EMD of the successful bidder will be converted into Security Deposit. This amount will not bear any interest and will be refunded on satisfactory completion of the order. This amount shall stand forfeited in the event of cancellation of order due to unsatisfactory performance of the seller.

16. The suppliers are permitted to deal only with the Purchase Department.

17. TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any quotation at its sole discretion without assigning any reasonwhatsoever.

Cont…3

18. CANCELLATION:In the event of unsatisfactory performance in executing the order as per the terms, the order is liable for cancellation. In the event of cancellation, the Security Deposit will be forfeited. TNPL reserves the right to exercise the Risk Purchase Option given in Clause (19) of the General Terms and conditions of the tender. Also the TNPL reserves its right to cancel the order in full or part thereof without giving any reason by giving 15days notice if the material is not required due to any reason.

19. RISK PURCHASE:In the event of PURCHASER terminating the contract in whole or in part, they may procure on such terms and in such manner as they deem appropriate, supplies similar to those so terminated and the SELLER shall be liable to the PURCHASER for any excess cost for similar supplies. However, in case of part termination of contract by the PURCHASER, the SELLER shall continue the performance of the contract to the extent it is not terminated under provisions of this clause.

20. CORRESPONDENCE: All correspondence concerning the tender shall state the tender No and due date and shall be addressed to DGM (PURCHASE), Tamil Nadu Newsprint and Papers Limited, Kagithapuram – 639 136, Karur District, Tamil Nadu.

21. TRANSIT RISK & INSURANCE:

Transit insurance should be arranged by the supplier at their cost.

22. COVERING LAW AND JURISDICTION: Not withstanding anything contained herein, is hereby agreed that only the Courts at Chennai shall have exclusive jurisdiction for the adjudication of any disputes between the parties hereto, to the specific exclusion of all other courts.

23. TNPL reserves the right to split the order on more than one vendor.

25.FORCE MAJEURE CLAUSE:

If, at any time during the continuance of the contract, the performance in whole or in part of any obligations under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, acts of civil commotion, strikes, lockouts, sabotages, fire, floods, explosions, epidemics, quarantine restrictions or other acts of God, Acts of Government in the country of Origin (hereinafter referred to as eventualities) then provided notice of the happening of any such eventualities is given by the Supplier within 7 days from the date of occurrence thereof, neither party shall, by reasons of such eventuality, be entitled to terminate this contract not shall have any claim for damages against the other. Deliveries under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist. Provided that if the performance in whole or part by the Supplier or any obligation under this contract is prevented or delayed by reasons of any eventuality for a period exceeding 30 days, TNPL may at its option terminate this contract by notice in writing.

26. MSME CLASSIFICATIONS:

If you are registered under ‘MSME’ classifications, please provide copy of valid MSME registration certificate within a week from the date of receipt of PO to classify you under ‘MSME’ category in our records. Otherwise, you will not be covered under MSME category. Scanned copy of registration certificate may be forwarded to the email id: [email protected]

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